Open People → Employees and select an employee to open their profile.
Find employees
Search by name, email or employee ID, or select the filter icon to narrow the list. Select Export to email yourself a CSV of every active employee in a company: names, contact details, job and department, statutory numbers and more.
The profile at a glance
The left-hand card shows the employee's photo, job, department, ID and status, with their:
- Bank Information: bank, account number and account name;
- Statutory Information: pension provider and account, tax ID (TIN), NHF, NHIS, NIN and driver's licence;
- Salary Information: monthly salary, pay type and annual salary.
Select Edit on any of them to change it. For salary, select Configure (or Edit). It's the same salary form as on Payroll. See Employee salaries.
The tabs on the right hold everything else:
| Tab | What's in it |
|---|---|
| Personal | Name, date of birth, contact details and address; spouse; emergency contact; health and disability information |
| Employment | Employment type, work mode, hire date, job title, department, line manager, work email and phone, work days and location; job history; references and guarantors |
| Documents | CV, offer letter and other documents. Upload Document takes PDF or Word files up to 2 MB |
| History | Exits, probation and a timeline of the employee's changes |
| Disciplinary | Their cases and warnings, if you can view disciplinary cases |
Change someone's job or manager
On Employment, select Edit on Employment Information. Use Change Job Role or Change Supervisor (or the Change link next to Line Manager).
Message an employee
Select Send Message, enter a subject and message, and select Send Message. To message many people at once, use Broadcasts.
More actions
Open More Actions on the profile:
| Action | What it does |
|---|---|
| Resend Invite | Sends the KalHR app invitation again |
| Deactivate Employee | Marks them inactive without removing any records. Activate Employee undoes it |
| Terminate Contract | Ends their employment. See Employee exits |
| Delete Employee | Removes them permanently. This can't be undone |
Watch out
Delete only records created by mistake. For someone who has left, use Terminate Contract, which keeps their history.
Review self-onboarding submissions
If you sent new hires an onboarding link, their submissions appear on the Pending Onboarding tab of People → Employees.
- Select a submission to open it.
- Check the details, add a comment if you like, then select Approve, or Decline with a reason the new hire will see.
The tab appears once an onboarding approval workflow is published (People → Settings → Onboarding Approvals). Without one, self-onboarded employees are added straight away.
